SCWO Careers
Job Description
As an individual contributor, the HR Senior Executive/ Assistant Manager oversees the full spectrum of HR functions ranging from compliance, policies, reviews and formulation of best practices.
Responsibilities include:
Recruitment, onboarding and offboarding
- Manage and facilitate the recruitment and selection process, including generation of HR related documents (employment letters, confirmation letters etc) and work pass applications/renewal/cancellations.
- Manage on-boarding process for new staff and offboarding process for resigned staff
- Administer internship programme, including selection and training.
Compensation, benefits and leave administration
- Ensure monthly payroll, bonuses and annual merit increment are processed timely and accurately.
- Ensure CPF and foreign worker levy submission to relevant government agencies is accurate and timely.
- Manage employee income tax matters, government paid leave submissions and other wage related grants.
- Manage, oversee and verify employee’s benefits, overtime, allowances and other compensation and ensure that SCWO is in compliance with the latest MOM regulations.
- Administer leave records and insurance claims.
Performance appraisal and Training & Development
- Manage the annual performance appraisal exercise, rewards and recognition schemes, talent retention and related programs.
- Source, develop, establish, implement and lead organisational training programme activities and framework (e.g. team building sessions, functional trainings).
HR policy
- Develop and implement robust HRpolicies and procedures to ensure effective delivery of HR processes and compliance with statutory regulations and sharing of best practices in the non-for-profit environment.
- Provide guidance and interpretation of HR policies to employees.
- Other duties
- Manage SCWO’s insurance policies for both the organisation and employees
- Assume the CorpPass administrator role and is responsible for timely addition and deletion of employee accounts.
- Participate in government surveys, if required
- Bridge management and employee relations by addressing demands, grievances or other issues
- Provide staff cost inputs for annual budgeting, forecasting, monthly reporting and year-end close etc
- Prepare regular reports to management
- Perform any other duties as requested by the management.
Requirements
- Bachelor’s degree or equivalent in HR
- Minimum 5 years of demonstrated experience (preferably a generalist) with some working exposure in not-for-profit organizations.
- Good knowledge of employment law and legislative requirements.
- Proficiency in MS office products MS Word, PowerPoint and Excel.
- Excellent communication and interpersonal skills, with the ability to connect well with various levels of employees, including handling difficult conversations.
- Prior knowledge and experience in justlogin software is an advantage
- Strong multi-tasking, problem-solving and time management skills.
Title: Executive/Senior Executive, Community Engagement (New2U Thrift Shop)
Department: Communications & Engagement
Reports to: Assistant Manager, Communications & Engagement
The Executive/Senior Executive, Community Engagement (New2U Thrift Shop) plays a crucial role in fostering relationships with the community, managing the operations of the New2U Thrift Shop, and driving initiatives to support the organization’s mission. This role involves building partnerships, coordinating events, and implementing communication strategies to engage with stakeholders and promote community involvement.
Duties & Responsibilities:
- Community Engagement:
- Build and maintain relationships with the community, including customers, donors, volunteers, and other organisations.
- Engage with stakeholders to understand their needs and preferences, and identify opportunities for collaboration and support.
- Represent the organisation at community events, meetings, and networking opportunities to enhance visibility and promote engagement.
- Partnership Development:
- Identify, cultivate, and maintain partnerships with businesses, organisations, and individuals to support the mission of the New2U Thrift Shop.
- Collaborate with potential partners to develop mutually beneficial relationships, including sponsorship opportunities, donation drives, and promotional events.
- Negotiate partnership agreements and contracts, ensuring alignment with organisational objectives.
- Thrift Shop Operations Management:
- Oversee the day-to-day operations of the New2U Thrift Shop, including inventory management, pricing, and sales strategies.
- Ensure that the thrift shop operates efficiently and effectively, maintaining high standards of customer service and satisfaction.
- Coordinate with volunteers and staff to ensure smooth operations and adherence to organisational policies and procedures.
- Collaborate with the team to develop strategies for increasing sales and expanding the thrift shop’s reach.
- Communication and Outreach:
- Assist in developing communication strategies to promote the New2U Thrift Shop and its initiatives to the community.
- Create compelling content for various communication channels, including social media, newsletters, press releases, and website updates.
- Engage with stakeholders, including donors, customers, and volunteers, to enhance communication and build relationships.
- Monitor and analyse communication efforts to assess effectiveness and make data-driven decisions for improvement.
- Event Coordination:
- Plan and execute events and activities to promote the New2U Thrift Shop, such as fundraising events, donation drives, and community outreach programmes.
- Coordinate logistics, secure venues, manage budgets, and liaise with vendors and partners to ensure successful events.
- Collaborate with internal and external stakeholders to maximise participation and impact.
- Reporting and Evaluation:
- Track and analyse key performance metrics related to partnerships, thrift shop operations, and communication efforts.
- Prepare regular reports on partnership activities, thrift shop performance, and communication outcomes for management review.
- Use data-driven insights to assess the effectiveness of strategies and make recommendations for improvements.
Requirements:
- Bachelor’s degree in business, marketing, communications, or a related field.
- Prior experience in partnership development, communications, or retail management, preferably in the non-profit sector.
- Strong interpersonal skills with the ability to build and maintain relationships with diverse stakeholders.
- Excellent communication skills, both written and verbal, with proficiency in content creation and storytelling.
- Organisational skills and attention to detail, with the ability to manage multiple projects simultaneously.
- Proficiency in Microsoft Office suite and familiarity with social media platforms and content management systems.
- Passion for the organisation’s mission and values, with a commitment to making a positive impact in the community.
Title: Senior Executive/ Assistant Manager, Partnerships & Fundraising
Department: Programmes & Partnerships
Reports to: Director, Programmes & Partnerships
The Singapore Council of Women’s Organisations (SCWO) was established in 1980 as the national coordinating body of women’s organisations in Singapore. SCWO has more than 60 member organisations, which represent over 600,000 women, and it serves to unite them to work toward the ideals of ‘Equal Space, Equal Voice, and Equal Worth’ for women in Singapore.
Equal Space: Women should feel safe wherever they are, free to live their lives as they choose without any danger of discrimination, harassment, sexual assault, and violence.
Equal Voice: Women should be equally represented in political, corporate, and community leadership. Policymaking will benefit from the perspectives they bring to the discussions and decisions.
Equal Worth: Women should be fully recognised and valued for their contributions to society, family, and the workplace, where there should be no gender wage gap for work of equal value.
Are you passionate about gender equality and empowering women and girls? We are looking for a passionate and committed Senior Executive/Assistant Manager, Partnerships & Fundraising to join us to advance our mission & vision for women and girls in Singapore.
Responsibilities
- Strategic Planning:
- Develop and implement strategic plans for partnerships and fundraising aligned with the organisation’s goals.
- Monitor industry trends and best practices to identify opportunities for innovation and improvement.
- Partnerships/Donor Management:
- Actively seeks out and makes pitches to potential partners, donors and sponsors that align with the organisation’s mission and objectives.
- Build and maintain good rapport with external stakeholders, including corporates, businesses, donors, and sponsors.
- Negotiate partnership agreements and contracts, ensuring mutual benefits for all parties involved.
- Monitor the progress on partnerships, evaluate their effectiveness, and make recommendations for adjustments or improvements as needed.
- Follow up with partners, donors and sponsors on updates of activities
- Prepare and make presentations to internal and external stakeholders for reports, appeals, and impact updates.
- Event Coordination and Management:
- Plan and coordinate events and activities that support partnership and fundraising
- Liaise with internal teams and external partners to ensure seamless execution of events, including logistics, promotion, and follow-up.
- Evaluate the success of events based on predefined goals and metrics, providing recommendations for future improvements.
- Budget Management:
- Develop and manage budgets for partnership and fundraising ensuring cost-effectiveness and efficient use of resources.
- Monitor expenditures and track financial performance against budgetary targets, making adjustments as necessary to optimise allocation of funds.
- Reporting and Analysis:
- Prepare regular update reports on partnerships & fundraising.
- Analyse data and metrics related to partnerships and fundraising, identifying trends, opportunities, and areas for improvement.
- Present findings and recommendations to senior management, informing strategic decision-making and planning.
- Cross-Functional Collaboration:
- Collaborate with other departments and teams within the organisation to ensure alignment of partnership and fundraising efforts with overall organisational goals.
- Facilitate communication and coordination between different departments, fostering a culture of collaboration and teamwork.
Requirements:
- A degree or tertiary qualifications in sales, marketing, business administration or business development
- At least 3-5 years of working experience in fundraising and donor management is preferred. Those with sales or business development experience are welcome to apply.
- Past experience in engaging and leveraging relations with senior business leaders, philanthropists, and high net-worth individuals to deliver impact-oriented outcomes and mutually beneficial partnerships is valued.
- Is passionate about meeting people, building relationships, and engaging with donors and stakeholders effectively.
- Self-starter able to execute events and projects from start to end and a team player.
- Has a knack for numbers, ensuring accuracy in financial stewardship, ethical management of funds and the meticulous management of sponsorship records.
- Good communication and presentation skills
- Proactive and able to multi-task in a fast-paced environment