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AWARE’s CARE team is looking for a part-time executive (4 days weekly x 6 hours daily) who can perform day-to-day operational and administrative functions for two programmes – the Women’s Care Centre and the Sexual Assault Care Centre. This is a paid contract position for one year.

Requirements

  • Minimum 2 years’ experience as an office administrator, office assistant or in a relevant role
  • Experience in the social service industry is advantageous
  • Excellent interpersonal, empathy and communication skills in English (verbal and written) and strong organisational skills
  • Strong knowledge of Microsoft Office (PowerPoint, Excel, MS Word)
  • Able to use initiative and judgement to solve problems independently
  • Strong belief in gender equality and the values of AWARE
  • Able to meet deadlines in a high-paced environment while balancing workload and competing priorities
  • Able to maintain strict confidentiality of sensitive information

Job Description

  • Providing administrative and operational support to the counselling team and Sexual Assault Care Centre
  • Scheduling clients with counsellors, case managers, etc. via phone, emails and/or face-to-face
  • Maintaining payment records and being responsible for prompt processing of invoices for the department
  • Creating various project reports as well as supporting incoming client queries
  • Documentation and filing of confidential notes, intake forms, etc
  • Establishing processes for client feedback and ensuring prompt submission to relevant parties/systems
  • Assist in supporting staff and volunteers on various projects and ad-hoc programmes as required by the line manager

Deadline for application: 19 October 2018

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